Privacy Policy

Privacy Policy for Little Victories Inc.

Effective Date: [Insert Date]

 

At Little Victories Inc., your privacy matters to us. Whether you’re a parent, guardian, child, volunteer, or visitor, we are committed to protecting the personal and health information you share with us. This policy explains how we collect, use, and protect your information.

 

 

1. 

What Information We Collect

 

We may collect the following types of information:

 

• Basic Information: Names, addresses, phone numbers, and email addresses.

• Health Information: Details related to your child’s sensory needs, developmental diagnoses (such as autism), allergies, or other special considerations. This includes any information shared with us for therapeutic or safety purposes.

• Payment Information: Credit/debit card numbers and billing information if you make payments for classes, memberships, or events.

• Photos/Videos: Only with your written permission, we may take pictures or videos during sessions or events for promotional use.

• Website Use: If you visit our website, we may collect anonymous data like which pages you visit and how you use the site.

 

 

2. 

How We Use Your Information

 

We use your information to:

 

• Keep your child safe while in our care.

• Communicate with you about schedules, services, and special events.

• Process payments and manage memberships.

• Improve our services and programs.

• Share stories and photos (only with permission).

• Meet legal or safety requirements.

 

 

3. 

HIPAA Compliance

 

We follow HIPAA (Health Insurance Portability and Accountability Act) rules when we handle any health-related information. This means:

 

• We only collect health info we truly need.

• We don’t share health info without your written permission (unless legally required).

• We store your health information securely and limit who can see it.

 

 

4. 

Who We Share Information With

 

We do not sell your information.

 

We only share your information when:

 

• You give us written permission.

• It’s required by law (like in emergencies or if child safety is at risk).

• A healthcare provider or therapist working with your child needs it (with your approval).

 

 

5. 

How We Protect Your Information

 

• Health and personal information is stored securely in locked files or password-protected systems.

• Only authorized staff and volunteers can see your information—and only what they need to do their job.

• We train our team on privacy and safety policies.

 

 

6. 

Your Rights

 

You have the right to:

 

• Ask what information we have about you or your child.

• Ask us to fix incorrect information.

• Ask us to delete your information (unless we need to keep it for legal reasons).

• Withdraw permission for us to use your information at any time.

 

 

7. 

Questions or Concerns?

 

We take your trust seriously. If you have any questions about this privacy policy or how your information is handled, please contact us at:

 

Little Victories Inc.

[Insert Address]

[Insert Email Address]

[Insert Phone Number]

 

​

​

​

​

​

​

 

Little Victories Inc.

HIPAA Notice of Privacy Practices

Effective Date: [Insert Date]

 

This notice explains how medical and health-related information about your child may be used and shared, and how you can access this information. Please read it carefully. This notice is provided in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

 

 

Your Child’s Health Information Is Private

 

At Little Victories, we take your privacy seriously. We may receive health-related information about your child in order to provide safe, inclusive, and appropriate services. This includes diagnoses, therapy needs, allergies, behavioral supports, or other developmental information you or your child’s providers share with us.

 

This information is called “Protected Health Information (PHI)” and includes things like:

 

• Your child’s name and date of birth

• Diagnoses such as autism or Down syndrome

• Therapy or support needs

• Emergency medical information

 

 

How We May Use and Share Your Child’s Health Information

 

We are allowed to use your child’s health information to:

 

• Support your child’s safety and participation in our programs and classes

• Communicate with you about your child’s needs and our services

• Work with therapists or educators who support your child (with your permission)

• Respond to emergencies and provide information to medical personnel if needed

• Comply with the law, such as reporting abuse or neglect or responding to legal requests

 

We will never use your child’s health information for marketing or fundraising without your written consent.

 

 

Your Rights as a Parent or Legal Guardian

 

You have the right to:

 

• See and get a copy of your child’s health information

• Ask us to correct health information if you believe it is wrong or incomplete

• Request limits on how we use or share your child’s information

• Request private communications, like only using a certain phone number or email

• Ask for a list of who we’ve shared your child’s information with

• File a complaint if you think your child’s privacy rights have been violated

 

We will not retaliate against you for filing a complaint.

 

 

Our Responsibilities

 

• We are required by law to keep your child’s health information private.

• We must follow the terms of this notice.

• We will notify you promptly if a breach occurs that may have compromised your child’s information.

• We may update this notice from time to time. Any changes will apply to all records we maintain.

 

 

Contact Us

 

If you have questions, want to exercise your rights, or want to file a complaint, contact:

 

Privacy Officer

Little Victories Inc.

[Insert Address]

[Insert Phone Number]

[Insert Email Address]

 

You can also file a complaint with the U.S. Department of Health and Human Services at:

https://www.hhs.gov/hipaa/filing-a-complaint/index.html

 

Acknowledgment of Receipt

 

You will be asked to sign a form confirming you received this notice when you register your child.

 

Would you like this turned into a branded, print-ready PDF for your onboarding materials?